Job: Accounting Specialist

Title Accounting Specialist
Categories Accounting
Salary $13.34
Start Date 2019-09-09
End Date 2019-12-13
Location McAllen
Job Information

Job Duties:

–Maintains and reconciles general ledger and subsidiary ledger accounts.

–Oversees assigned accounting functions within the Grant Accounting area of the Business Office.

–Directly responsible for managing an assigned portfolio of funds, applying specialized knowledge, and understanding, interpreting and effectively communicating complex federal regulations and internal policies and procedures.
–Prepares journal entries to record and adjust financial records, as needed.
–Gathers and organizes data to assist in annual budget preparation as well as individual grant budget changes.

–Handles inquiries and exercises sound judgment within areas of responsibility.

–Regularly interacts with the Grant Development, Management and Compliance department, principal investigators, financial managers and granting agencies to provide financial advice, business support, analytic services, general accounting and corrective action planning regarding financial aspects of awards.

–Tracks documentation, uploads documents, communicates with departments, and resolves all accounting issues related to grant funds.

–Ensures that all transactions are made in accordance with Generally Accepted Accounting Principles (GAAP), state and federal guidelines, laws and regulations, and College policies procedures, and guidelines.

–Analyzes and monitors contractual agreements and grant awards to ensure awards are managed in accordance with administrative restrictions, reporting and compliance requirements.

–Leads or assigns work to accounting assistants and part-time staff within the Grant Accounting area of the Business Office, as needed.

–Serves as liaison between the principal investigators, financial managers and granting agencies concerning financial accounting issues, as needed.

–Reviews and records time and effort reporting to appropriate grant funds in a timely matter.

–Serves as an information resource for faculty, staff and granting agencies regarding post award financial support, as needed.

–Performs accounting adjustments to close out grants and assist in internal and external reviews and audits of all department assigned funds.

–Prepares financial and management reports related to grant funds and other Business Office functions.

–Responsible for fiscal monitoring of sub agreements including review and approval of expenditures, internal audits in conjunction with payment requests, re-budgeting, cost sharing, and problem resolution.

–Assists in the preparation of the Comprehensive Annual Financial Report.

–Performs, monitors and records all necessary accounts receivable entries; follows-up with granting agencies regarding payment status.

–Validates financial transactions by auditing documents, analyzing reconciliations and reviewing initial requests.

–Investigates discrepancies and resolves questions and concerns related to assigned accounting function; properly escalates unresolved matters to the supervisor.

–Prepares federal, state, local, and private grant reports.

–Maintains record retention of all documents within the Grant Accounting area of the Business Office.

–Performs other duties as assigned.

 

Job Requirements:

–Strong computer skills with knowledge of Microsoft Office including, but not limited to, Word, Excel, PowerPoint, and Outlook, the Windows environment, and internet research skills.

–Associate’s Degree, a minimum of 60 college hours, or sixteen (16) years of relevant experience required.

–At least one (1) year of accounting experience

–Experience in a higher education institution

**Job opportunity subject to background check and drug screening**

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