Job: Administrative Assistant (McAllen)

Title Administrative Assistant (McAllen)
Categories Clerical
Salary $12.25/hr
Location McAllen, TX
Job Information

FULL TIME | Monday-Friday, 8AM-5PM

Job Duties:

  • Provides administrative support and assistance to the Associate Dean and office staff.
  • Facilitates communications, plans and follows-up on administrative matters.
  • Processes administrative and clerical affairs of the Associate Dean and office staff.
  • Assists with compiling, typing and tracking reports, as directed.
  • Coordinates projects/reports with other departments and divisions.
  • Manages and/or monitors multiple projects and coordinated tasks.
  • Handles inquiries and exercises sound judgment in referral of inquiries to appropriate staff.
  • Seeks to solve problems, address concerns, and plans ahead with great attention given to customer service, project quality, and exact detail.
  • Assists with annual budget development and subsequent preparation, including but not limited to monitoring budget, tracking of requisitions and purchase orders, and processing reconciliations.
  • Orders and maintains supplies and arranges for equipment maintenance.
  • Coordinates and processes travel arrangements, authorizations/vouchers, mileage reimbursements, and applicable forms.
  • Conducts inventory on all department’s assets and office supplies, as needed.
  • Coordinates office schedule (e.g. trainings and/or retreats).
  • Prepares payroll documentation, as needed.
  • Assists with interdepartmental projects, as assigned.
  • Performs other duties as assigned.

Job Requirements:

  •  Strong computer skills with knowledge of Microsoft Office including, but not limited to, Word, Excel, PowerPoint, and Outlook, the Windows environment, and internet research skills.
  • Associate’s Degree, a minimum of 60 college hours, or sixteen (16) years of relevant experience REQUIRED 
  • At least two (2) years of work experience in a professional work setting REQUIRED
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