Clerical

TEMPORARY
FULL TIME | Monday-Friday, 8AM-5PM

Job Duties:

• Perform day to day financial transactions
• Process vendor invoices and reconciling vendor statements
• Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted.
• Verify discrepancies by and resolve clients’ billing issues
• Facilitate payment of invoices due by sending bill reminders and contacting clients
• General clerical duties such as: answering and directing phone calls, receiving, sorting and distributing incoming mail and photocopying, scanning and faxing.
• Other duties as assigned

Job Requirements:

• Bilingual, preferred
• High School Diploma or GED, required *Some college preferred
• 1 year of related experience as accounts payable clerk
• Solid understanding of basic bookkeeping and accounting payable principles
• Excellent communication and customer service skills
• Proficiency in English and in MS Office
• High degree of accuracy and attention to detail

**No visible tattoos or piercings**

*MUST BE ABLE UNDERGO DRUG SCREENING AND BACKGROUND CHECK**

Job Duties:

• Performs medical records clerical work, requiring the use of general clerical skills gained through experience or formal training
• Scanning and attaching into the EHR client documentation
• Auditing, releasing and requesting record information
• Conducting the monthly PICC audit
• Answering the phone, faxing, copying, utilizing Anasazi Systems/Microsoft Windows/Excel.
• Will work closely with others and will work under the immediate supervision of the Support Services Supervisor.

Job Requirements:

• HS Diploma or GED,REQUIRED
• ANASAZI SYSTEMS, preferred
• Microsoft Excel
• Bilingual in Spanish and English
• Current TB Shots
• Current Driver’s License

TEMPORARY | DOE
FULL TIME | Monday – Friday, 8AM-5PM

*MUST BE ABLE UNDERGO DRUG SCREENING AND BACKGROUND CHECK**

Job Duties:

• Performs routine administrative support or technical program assistance work.
• Work involves verifying authorizations for service via Managed Care Organization Websites, CHIP, and/or private insurance;
• Preparing reports, forms, and documents; maintaining files; completing data entry; conducting phone calls with insurance agencies as well as clients.
• Ensures the expeditious submission of pre-authorization requests.
• Works under the direct supervision of the Support Services Supervisor.
• May train other administrative support staff to perform related activities.
• Performs related work as assigned.

Job Requirements:

• HS Diploma or GED,REQUIRED
• ANASAZI SYSTEMS, preferred
• Microsoft Excel
• Bilingual in Spanish and English
• Current TB Shots
• Current Driver’s License

TEMP-TO-HIRE
Flexible Schedule | Monday-Friday, 8AM-6:30PM 
**Eligible for benefits after probationary period**

Job Duties:

• Registration of patients
• Sign in/sign out of patients
• Answering multiple phone lines
• Scheduling & Rescheduling appointments
• Pre-Authorizations
• Collect payments
• Verify Insurances

Job Requirements:

• Must be BILINGUAL in both Spanish and English
• Experience as receptionist
• High School Diploma or GED
•  Able to grasp new concepts quickly and efficiently
• Strong COMPUTER & DATA ENTRY skills
• Polished and professional

TEMP-TO-HIRE
Flexible Schedule | Monday-Friday, 8AM-6:30PM 
**Eligible for benefits after probationary period**

Job Duties:

• Registration of patients
• Sign in/sign out of patients
• Answering multiple phone lines
• Scheduling & Rescheduling appointments
• Pre-Authorizations
• Collect payments
• Verify Insurances

Job Requirements:

• Must be BILINGUAL in both Spanish and English
• 2 Years of Medical Office  Experience
• High School Diploma or GED
• Experience with Insurance verification
• Strong COMPUTER & DATA ENTRY skills
• Organized and great attention to detail
• Polished and professional

CONTRACT
FULL TIME | Monday – Friday, 8AM-5PM

The Institutional Equity Support Specialist assists in providing administrative support to the Office of Institutional Equity staff, including training functions. Responsible for developing, coordinating, and promoting a variety of projects and initiatives to support the Office of Institutional Equity. Performs a wide variety of customer service and office support functions including responding to inquiries, and providing general information and assistance to the public and College employees regarding the Continuing, Professional, and Workforce Education programs.

Job Duties:

•  Provides administration, coordination, communication, organizational, analysis, research, and business services support and assistance to the Office of Institutional Equity.
• Researches, investigates, and proposes resolutions to, questions, and issues related to assigned tasks.
• Coordinates and facilitates tracking, communication, planning, and follow-up on duties, responsibilities, tasks, projects, and administrative matters.
• Responsible for the administrative and clerical operations of the Office of Institutional Equity.
• Prepares and tracks reports and target completion dates and manages and monitors multiple projects.
• Analyzes and prepares graphs and charts for management use or presentations about departmental or divisional activities.
• Handles inquiries, adheres to confidentiality, and exercises sound judgement in referral of inquiries to appropriate staff.
• Assists on training trend research, methodology training development, assessments, presentations, and distribution of training materials.
• Assists in the coordination, planning, organization, and facilitates office activities.
• Assists Intuitional Equity Officer in developing, maintaining, and updating the online content for the Office of Institutional Equity training websites, as appropriate.
• Coordinates, plans, and arranges meetings, conferences and committee meetings.
• Creates and maintains departmental procedures.
• Organizes and maintains records and filing systems.
• Prepares reports and PowerPoint presentations, as needed.
• Performs other duties as assigned.

Job Requirements:

• Strong computer knowledge to perform duties and responsibilities, including but not limited to Word, Excel, PowerPoint, and Outlook.
• Excellent oral and written communication skills with extreme caution in exercising confidentiality.
• Bachelor’s Degree in related field required.
• At least three (3) years of related experience required.
• Training and development experience, preferred.
• Experience in a higher educational setting is highly preferred.

TEMPORARY: 12 months
FULL TIME | Monday – Friday, 8AM-5PM
*Must have flexible schedule with weekends as needed*

*MUST BE ABLE UNDERGO DRUG SCREENING AND BACKGROUND CHECK**

Performs Management Information System (MIS) help desk support work. 

Job Duties:

• Main Priority will be upgrading workstations to Windows 10 and perform hardware inventory.
• Providing customer support for agency information technology systems and operating automated office equipment in a stand-alone, network, or mainframe environment.
• May train others.
• Works under close supervision with minimal latitude for the use of initiative and independent judgment

Job Duties:

• (2) two-year Associate’s degree, diploma OR equivalent from a college, technical, business, vocational, or correspondence school. 
• Appropriate certification may be awarded upon satisfactory completion of advanced study or training.
• Minimum six (6) months experience in help desk support
• Must have valid Texas drivers’ license
• Current TB Shots
• Clean background
• Bilingual: Spanish/English

FULL TIME | Monday-Friday, 8AM-5PM

Job Duties:

• Assist in talent acquisition and recruitment processes
• Conduct employee on boarding and help organize training & development initiatives
• Provide support to employees in various HR-related topics
• Promote HR programs to create an efficient and conflict-free workplace
• Assist in development and implementation of human resource policies
• Undertake tasks around performance management
• Organize quarterly and annual employee performance reviews
• Maintain employee files and records in electronic and paper form
• Enhance job satisfaction by resolving issues promptly, applying new perks and benefits and organizing team building activities
• Ensure compliance with labor regulations

Job Requirements:

• Minimum 3-5 years of HR Generalist experience or related
• High Proficiency in MS Office
• Excellent communication and people skills
• Aptitude in problem-solving
• Degree in HR, business, or a related field
• Additional HR training or experience is a plus
• Bilingual in Spanish & English

PART-TIME
Monday-Friday
8AM-12:30PM | 12:30PM-5:00PM

Job Duties:

• Answer, screen and forward incoming phone calls
• Ensure reception area is tidy and presentable
• Receive, sort and distribute daily mail/deliveries
• Update calendars and schedule meetings
• Keep updated records of office expenses and costs
• Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing

Job Requirements:

• Bilingual in Spanish and English
• High School Diploma or GED
• Proficient in Microsoft Office
• Experience as a Receptionist, Front Office Representative or similar role

CONTRACT
FULL TIME | Monday-Friday, 8:00AM-5:00PM

The Dual Credit Programs Support Specialist assists with the daily functions and provides administrative support to the Office of Dual Credit Programs staff.

Job Duties:

• Provides administrative, coordination, communication, organizational, analysis, and research support and assistance to the Office of Dual Credit Programs Staff.
• Researches, investigates, and resolves discrepancies, questions and issues related to assigned tasks.
• Coordinates and facilitates tracking, communications, planning, and follow-up on duties, responsibilities, tasks, projects, and administrative matters with all Dual Credit Programs departments/Directors.
• Assists in the administrative and clerical operations of the Office of Dual Credit Programs.
• Assists in tasks of all Dual Credit Programs departments and with interdepartmental projects.
• Assists with preparing and tracking reports and target completion dates and manages and monitors multiple projects
• Coordinates projects/reports with other departments and divisions.
• Interacts with the public in a positive manner and answers questions regarding departmental matters.
• Handles inquiries and exercises sound judgment in referral of inquiries to appropriate staff.
• Seeks to solve problems, addresses concerns, and plans ahead with great attention given to customer service, project quality, and exact detail.
• Processes confidential information and coordinates various projects.
• Organizes and supports event functions for the office of Dual Credit Programs, including, special events and special functions as assigned.
• Prepares handouts and presentations for meetings.
• Performs other duties as assigned.

Job Requirements:

• Strong computer knowledge to perform duties and responsibilities, including but not limited to Word, Excel, PowerPoint, and Outlook.
• Bachelor’s Degree in related field required.
• At least three (3) years of related experience required, preferably in a Higher Education setting