Clerical

CONTRACT
FULL TIME | Monday-Friday, 8AM-5PM

JOB DUTIES:

• Manages front reception area.
• Assists with recruitment and mails out brochures and flyers in response to inquiries.
• Registers students for courses and verifies payments have been made when applicable.
• Creates and updates student database.
• Maintains course schedule for class status; provides status to instructors/students.
• Accepts payments for courses as applicable, logs-in checks, money orders and credit card payments, and routes payments to Cashier’s Office for processing.
• Cancels classes as appropriate; notifies instructors/students and drops students from the enterprise system.
• Prepares instructional packets for instructors; prepares copies; arranges for supplies.
• Assists departmental staff with marketing and data retrieval.
• Performs other duties as assigned.

JOB REQUIREMENTS:

• Strong computer skills with knowledge of Microsoft Office including, but not limited to, Word, Excel, PowerPoint, and Outlook, the Windows environment, and internet research skills.
• Bilingual, English/Spanish, preferred.
• College Certificate, a minimum of 30 college hours, or eight (8) years of relevant experience required.
• At least six (6) months of customer service experience, preferred.
• Experience in a higher education institution using enterprise systems; e.g. Banner, preferred.

**Job opportunity subject to background check and drug screening**

FULL TIME

Job Duties:

• Comfortable selling produce, dry/cold storage, & warehouse space
• Must have strong communication skills – Comfortable with outgoing sales calls & great presentation skills
• Strong computer and clerical skills
• High-energy & Not Afraid of Rejection
• Reliable, dependable and hard working
• Organized and detail oriented

Job Requirements:

• Must have at least 3 years of experience in produce sales
• Must have previous experience as a Wholefoods Broker
• Must be bilingual – read, write & speak in Spanish & English
• Must have a valid Driver’s License
• Must have a clean driving record

**Job opportunity subject to background check and drug screening**

TEMPORARY
FULL TIME | Monday-Friday, 8AM-5PM

*MUST BE ABLE UNDERGO DRUG SCREENING AND BACKGROUND CHECK**

Job Duties:

• Scanning documents
• Processing incoming mail
• Creating and distributing documents
• Providing customer service to organization employees

Job Requirements:

• High School Diploma or GED, REQUIRED
• MUST HAVE CURRENT TB SHOTS
• BILINGUAL- Spanish/English
• Current Driver’s License
• Knowledge of Microsoft Office as well as basic office duties such as filing, faxing, copying, and organizing departmental files.

**Job opportunity subject to background check and drug screening**

TEMP-TO-HIRE
FULL TIME |  Monday-Friday 8:30AM-5:30PM

Job Duties:

• Working with spreadsheets, sales and purchase ledgers and journals.
• Preparing statutory accounts.
• Calculating and checking to make sure payments, amounts and records are correct.
• Sorting out incoming and outgoing daily post and answering any queries.
• Managing petty cash transactions.
• Reconciling finance accounts and direct debits.
• Maintains accounting records by making copies; filing documents.
• Reconciles bank statements by comparing statements with general ledger.
• Maintains accounting databases by entering data into the computer; processing backups.
• Verifies financial reports by running performance analysis software program.
• Controlling credit and ensuring debtors pay on time.
• Ensuring all payments amounts & records are accurate.
• Working with journals, sales & purchase ledgers and spreadsheets.

Job Requirements:

• High Proficiency in MS Excel, Quickbooks and financial software
• Attention to detail, productivity, dependability and willingness to learn
• Excellent interpersonal and organizational skills
• High School Diploma or GED
• One (1) year minimum Accounting experience
• Must be Bilingual in Spanish and English

**Job opportunity subject to background check and drug screening**

TEMP-TO-HIRE
Flexible Schedule | Monday-Friday, 8AM-6:30PM 
**Eligible for benefits after probationary period**

Job Duties:

• Registration of patients
• Sign in/sign out of patients
• Answering multiple phone lines
• Scheduling & Rescheduling appointments
• Pre-Authorizations
• Collect payments
• Verify Insurances

Job Requirements:

• Must be BILINGUAL in both Spanish and English
• Six (6) months Medical Office experience
• High School Diploma or GED
•  Able to grasp new concepts quickly and efficiently
• Strong COMPUTER & DATA ENTRY skills
• Polished and professional

**Job opportunity subject to background check and drug screening**

TEMP-TO-HIRE
FULL TIME | Monday-Friday, 8AM-5PM

Job Duties:

• Handles customer inquiries, and may have full ownership of an inquiry, providing timely customer service support on issues related to billing.
• Obtains meter reads, purchase order numbers and other billing information, as necessary, from customers and other personnel.
• Answers incoming calls from internal or external customers regarding questions or invoicing/options and proactively resolves all outstanding issues.
• Reports unbilled contracts information to Management on a monthly basis.
• Responsible for preparation of invoices
• Facilitate swift payment of invoices due to the organization by sending bill reminders and making collection calls to outstanding accounts
• Works under general supervision. Typically reports to a supervisor or manager.

Job Requirements:

• Minimum three (3) years of experience as billing specialist
• Solid understanding of basic accounting principles for collections
• Data entry skills along with a knack for numbers
• Hands-on experience in operating spreadsheets and accounting software (Proficiency in E-automate, Excel, Word, Paper Port)
• High degree of accuracy and attention to detail
• MUST BE ABLE TO SPEAK, READ AND WRITE IN SPANISH

**Job opportunity subject to background check and drug screening**

TEMP-TO-HIRE
FULL TIME | Monday-Friday, 8AM-5:30PM

Job Duties:

• Must be comfortable speaking with insurance company, healthcare provider and patients
• Handling collections on unpaid accounts
• Obtain referrals and pre-authorizations as required for procedures.
• Check eligibility and benefit verification.
• Review patient bills for accuracy and completeness and obtain any missing information
• Prepare, review, and transmit claims using billing software, including electronic and paper claim processing.
• Follow up on unpaid claims within standard billing cycle timeframe
• Call insurance companies regarding any discrepancy in payments if necessary
• All accounts are to be reviewed for insurance or patient follow-up
• Set up patient payment plans and work collection accounts
• Updates cash spreadsheet, runs collection reports

Job Requirements:

• Bilingual in Spanish and English, preferred
• High School Diploma * some college hours preferred
• Must be willing to learn **WILL BE TRAINED ON COMPANY BILLING SOFTWARE**
• Three (3) years of medical billing experience
• Orthopedic, Physical Therapy background, preferred
• Must be Detail-Oriented
• Able to handle multiple phone lines
• Polished & Professional
• Proficient with Microsoft Office programs such as Word and Excel

**Job opportunity subject to background check and drug screening**

FLEXIBLE SCHEDULE

Job Duties:

• Answer phones and all customer and broker inquiries.
• Coordinates the day to day administrative duties of the Shipping Department including closing and entering PTI orders.
• Process orders for shipment. Ensuring correct quantity and type of produce is picked up.
• Process information based on orders and conveys to the packers for proper shipments based on customer request.
• Keeps good communication with Shipping and receiving area for Outbound and Inbound loads.
• Assist all local departments with requests., such as freight payment and inquiries, inventory reports , outbound and inbound logs.
• Assist on Product Traceability labeling per pallet, size, and color.
• Calls on Contracted services such as BFI, forklift maintenance and other equipment for maintenance and repair services.
• Other duties as assigned

Job Requirements:

• Be Able to work well with co‐workers
• Manage multiple ongoing projects
• (1) one year experience required