Job: Finance and Administrative Specialist

Title Finance and Administrative Specialist
Categories Accounting, Clerical
Salary $13.94/hr
Location McAllen, TX
Job Information

FULL TIME | Monday – Friday, 8AM – 5PM
*Some evenings and/or weekends as needed*

Job Duties:

  • Provides administrative, coordination, communication, organizational, analysis, research, and business services support and assistance.
  • Researches, investigates, and resolves discrepancies, questions and issues related to assigned tasks.
  • Coordinates and facilitates tracking, communications, planning, and follow-up on duties, responsibilities, tasks, projects, and administrative matters .
  • Assists in administrative and clerical operations
  • Assists with preparing and tracking reports and target completion dates and manages and monitors multiple projects, with some weekend and evening work required to meet strict deadlines.
  • Coordinates projects/reports with other departments and divisions.
  • Interacts with the public in a positive manner and answers questions regarding departmental matters.
  • Handles inquiries and exercises sound judgment in referral of inquiries to appropriate staff.
  • Seeks to solve problems, addresses concerns, and plans ahead with great attention given to customer service, project quality, and exact detail.
  • Researches and prepares information for the Comprehensive Annual Financial Report, budget, and other reports and analysis.
  • Processes confidential information and coordinates various projects.
  • Prepares and transcribes meeting minutes.
  • Plans, develops, organizes, and coordinates event functions, including division meetings, staff meetings, V.I.P. on-site visits, special events and functions, division-wide professional development and special functions as assigned.
  • Implements processes to ensure the proper information flow
  • Monitors and updates department’s websites.
  • Prepares procedures, forms, and alert notices.
  • Prepares handouts and presentations for meetings.
  • Performs other duties as assigned.

Job Requirements:

  • Bachelor’s Degree in Business Administration with a major in Accounting or related field, REQUIRED.
  • At least three (3) years of related experience, REQUIRED, preferably in a higher education institution.
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